Version 8.x Updates:
10/16/2007 Several minor bug fixes...
08/02/2007 Added Bond Fee to RPT
50.
05/07/2007
When changing an employee PASSWORD, you
can use the SYSTEM ADMINISTRATOR password as the OLD PASSWORD. This
is useful if you do not know the old password for the employee.
On RPT 26 - I changed the "Other Criteria" option box so that you
can selected multiple items at the same time for printing.
RPT 106 - Added "Comments" section to report printout.
Client Screen - fixed error: If you added a new client and filled in
employee info, on the next new client the previous person's employee
info would still be visible.
Information for doing import / export process:
If you go through the process of creating an export file according
to the instructions in the manual and then do not see an export file
as indicated by the manual - navigate to your BIGBOND folder
(typically C:\BIGBOND\ and locate the WZCLINE.EXE file. Run this
file to install the WINZIP Command Line Utility and then try
exporting again.
When ADDING a new bond, the input date will fill in automatically
and as soon as you click on the ADD button.
RPT42 - Added option to sort output by Bond ID or LastName.
RPT6 - Changed layout slightly so defendent names will print
properly.
Updated the STARTAPP.EXE program for those of you who use this
utility.
04/09/2007
Added ability to print all check-in data for an individual client.
02/27/2007
Added email address fields to both client screen and contact
screen.
12/21/2006
Changed the Batch Agent Assign function in Power and Certificate
Tracking to allow you to assign the numbers to a different Agency
during this operation.
11/07/2006
RPT 12 - Added option "Ignore DATE options and print ALL open liability?
(REPORT option only.)" This option will run a report that contains your
liability regardless of whether a court date exists on client files. Those
files without court dates are listed first in the report. All other report
selection criteria are still used in generating data. This option only works
if you select one of the REPORT layout options and is ignored if you select
one of the letter options. Also added BOND DATE to the report layout.
11/01/2006
Altered the system so that memo fields (fields that contain an unlimited
amount of text) are scrollable even when you are not in ADD or EDIT MODE.
For example, you can scroll down through the GENERAL NOTES field on the
CLIENT DATA ENTRY screen,
even if you are not in ADD/EDIT mode. You can not make changes to the field
though, unless you are in ADD/EDIT mode.
10/30/2006
Added the ability to look up a phone number in the client search screen.
This function will seek a number in any of these fields:
Client home phone / Client employer phone / Client cell phone
Client fax phone / Client page #
It will also look to see if the number (if not already found in any of the
above) exists on any contact files.
On rpt48 - added:
- run report for a specific agent
- bond amount
- bond release Code
- total amount of exonerations
- county and date bond was written
On rpt43 - added ability to run this report by specifying a REPORT # that
already exists on your bonds. The report will only print those specific
bonds that have that number - all other options on the report screen
selection criteria are ignored.
09/14/2006
Added option to Agent Commission Report - RPT13B - that allows you to
update agent commission records (in the bond screen) with a date paid that
you enter into the report. If you elect to run the report with this feature,
read the additional information on the report screen.
RPT43 - Added option to enter a Report #. You can also have this report
update all bond records that appear on the report with that number (this
will put that number on all bond screens that are applicable).
Altered option of sending court info to court history - the system will no
longer blank out the OFFICIAL field on the bond screen (even though this
field is still sent to the court history screen).
08/14/2006
On RPT 3 (Monthly Report) Added option for the report to print even if
there is no data to be shown. You would use this if you need to send a blank
report to the state and are required to write "no liability" across the top.
08/04/2006
Added option to RPT 6 - Bond Forfeitures Report - to either include or
exclude the printing of Show Cause Court, Date, and Time information.
05/15/2006
Added a function to the client and contact screens that will automatically
input the zipcode for you after you type in city and state (various
addresses).
Added function to quickly re-assign clints/bonds/payments from one agency to
another.
Expanded the client name field on the Aging of Receivables report to fit
entire name in.
Added totals to end of Aging of Receivables report.
03/16/2006
New option on RPT 43 - Added ability to either include/exclude transfer
bonds from this report. New option on RPT1 - Added ability to swap ALIAS
field on the report and substitute CASE/CHARGE info.
Tickler File Module - The whole screen was updated with new fields /
features / options. You can now add as many contacts/cosigners as you wish.
You can either enter cosigner info directly into the cosigner grid OR you
can click on the OPEN button to popup a screen with all the cosigner fields.
The tickler file report was redesigned to reflect the changes to the
module's screen.
03/01/2006
Update to fix issue with adding payments to payment screen.
02/02/2006
Overhauled method of inputting charges on a bond - much easier now - read
version change notes.
01/31/2006
Added ability to select a single client for the Court Dates Report - RPT12.
Disabled the ability to access Charges Button in the bond screen if in
Add/Edit mode.
Changed the Indemnitor Letter in RPT12 to properly show the state in the
address.
01/18/2006
RPT3 - Monthly Report - Made client name order the default for this report.
01/03/2006
Added a "Where Heard" field to the client screen. Added a "Where Heard"
codes screen to the codes menu.
Use these two
items to identify where clients heard of you, whether it be radio, TV,
newspaper, phonebook, etc.
Added RPT104 for Where Heard codes printout. Added RPT105 for categorizing
and subtotaling client files and "where heard" categories.
Added a COURT HISTORY module to the bond screen. Use this to maintain
historical data on court dates for defendants.
12/14/2005 -
The username/password combination for system updates have been changed
12/14/2005
Modified the BailSafe workstation setup program (again). This program needs
to be run (one-time only) on all workstations / servers as of 12/14/2005 -
EVEN IF YOU HAVE ALREADY DONE IT - do it again.
Altered the system settings and provided a new option:
While checking in - check if match on Check In DOW?
-----------------------------------------------------------------------
When performing a check-in, the system looks to see if the date you entered
is on the same DOW (Day of Week) that you originally setup for the client.
If the DOW does not match the system asks if you want to automatically
update the client file with the DOW you just entered on the checkin screen.
You can turn this feature on or off with this new system setting.
RPT12 - Court Dates Report - added option to print letters and envelopes for
the indemnitors.
RPT97 - Payment Category Analysis - Added totals.
12/06/2005
Modified the transaction screen so that when you save a payment record, the
record you just saved remains the current record.
12/05/2005
RPT 3 - Monthly Report - Added new option "Monthly Layout - Landscape"
Selecting this option will print this report in landscape mode and include
the case number and bond close date fields on the printout.
11/23/2005
Added Suffix field to client screen for inputting JR, SR, II, III etc., in a
separate field if you wish to do so. Added Report Number field to bond data
screen for use in inputting report num (as reported to surety company) if
you wish to do so.
10/10/2005
Added option to report screen to send output of report to a dbf style table
that can be used for mail merge in WinWord or opened directly in Excel.
On Colorado
Commissioner of Insurance report - If you want the SURETY COMPANY POA column
filled in, you must select the SURETY BONDS option on the parameter screen
in the SELECT THE BOND TYPE specification.
On Colorado Commissioner of Insurance report - This report prints all
PAYMENTS made on bonds during the time period in question. The trigger is
payments from the TRANSACTION system. Bond ID's from the payment screen are
matched to bonds in the bond screen to then retrieve the information on the
bond itself for the report. The bond data and payment data is then printed
on the report. This being the case - payments made on a bond must have the
bond id filled! Payments made on a bond must also have the appropriate
receipt number filled in on the PAYMENT screen.
Bonds written during the time period - but that have NO payments - are also
printed on the report. If you want a receipt to show up in a case like this
- enter it into the receipt field on the bond screen itself. If the system
does not find a payment receipt number ( on the transaction screen), nor a
bond receipt number (bond screen) - then it will put the bond id number in
the receipt field of the report.
On Colorado Commissioner of Insurance report -
An option has been added:
On New Annual - Prevent repeating Bond Amount / Bond Fee?
In the examples shown the date range of the report is 07/01/2004 -
06/30/2005
What this means is this - If a bond has 4 payments like so - consider these
columns on the report:
bondid bonddate bondamt bondfee amtpaid...........
jp144 6/01/2005 14,000 1400
100
jp144 6/07/2005 14,000 1400
250
jp144 6/14/2005 14,000 1400
120
jp144 6/21/2005 14,000 1400
160
If you select this new option your output will be changed so that you are
not showing bondamt and bondfee more than once:
bondid bonddate bondamt bondfee amtpaid...........
jp144 6/01/2005 14,000 1400
100
jp144 6/07/2005 0
0 250
jp144 6/14/2005 0
0 120
jp144 6/21/2005 0
0 160
Additionally, for this new option on this report, if a payment is made on a
bond -
any bond written WHENEVER, then that payment is going to be show on the
report. BUT - if the payment was made on a bond that was originally written
on
a date that does NOT fall in the current date range, then the bondamt
and bondfee figures are zeroed out:
bondid bonddate bondamt bondfee amtpaid...........
jp96 6/01/2003
0 0
100
This done this way because you already reported the bondamt and bondfee for
this bond on a previous report!
10/06/2005
Modified the charge code field to allow up to 20 characters.
Modified Colorado Commissioner of Insurance Report to (New Annual) to either
include or not include detailed charge, payment and receipt number
information.
08/16/2005
Added option to system settings screen:
Show extraneous fields on client form?
When you update your system with this new setting, it is turned off by
default.
If you turn this setting on, the the following fields will be visible on the
main Client Screen:
Status Code
Promise to Pay
Told Client Court Date
Bad Need Tracking fields
These were specialized fields for a client. Most others will have no need
for these fields.
If you do use them in your system, you will have to turn this setting on in
the system settings screen.
08/10/2005
Added a receipt number field to the bond screen for those of you who use
receipt numbers in addition to power or certificate numbers.
Altered Colorado specific report(s) to show the reciept number (if
available) on the Bond Register.
Changed the client screen: Clients with a forfeited bond with a judgment
paid will have their screen appear in a dark red color.
In this case, the system looks at the Judgment Paid Date field to determine
whether or not a date is there, and if so, is it less than (earlier than)
today's date or not - if so, then the screen will be a dark red.
07/19/2005
Added option to RPT4 - Colorado report(s) to substitute indemnitor name in
the collateral field.
05/26/2005
Added option to the power and certificate report that allows you to print
NUMBERS NOT ASSIGNED TO AN AGENT.
Modifed the printing of the Memorandum of (Credit) Agreement (from the bond
screen) to pick up the system setting for MAIN STATE when printing the
"GENERAL STATUTES" line on this printout.
Fixed bug in Accts Recvble printing when selecting an individual agent for
the printing.
04/28/2005
Made a very significant change to the way the automatic payment scheduler
works. You use to be able to use it if there were no more than ONE payment
already existing in the system for the person in question. Now, you can use
it any time regardless of the number of payments you already have on a
person.
04/12/2005
Modified RPT6 - Bond Forfeitures Report.
Added option to select BONDS FORFEITED AND PAID.
Modified Power & Certificate Tracking so that the system will not allow you
to enter a duplicate number into inventory.
Modified RPT38 - Daily Bond Register. Added option to print by Agent.
Added date range to paid date.
Added option(s) to Report Request Manager. Can order the list by RPT ID or
by Title.
Modified RPT 86 - Added Bond Amnt to report.
Fixed RPT50 so that it will actually select a specific agent . Fixed error
on RPT2 - if selecting an agent it would bomb. Fixed error on RPT16 - if
selecting an agent it may not work if there where multiple agents on the
same account.
03/13/2005
On the surety company setup screen -
You can now input an amount that is a ONE TIME charge for each individual
bond you add on a client that is specific to the SURETY being used. This one
time PER BOND FEE is added to the surety's NET PREMIUM figure on RPT43.
On the client screen - added another screen tab with the heading of "$"
Moved the banking information to this new screen.
Added ability to store and unlimited number of credit card data to this new
screen.
Added SSN / DOB / Address information to RPT50.
01/24/2005
Expanded employee commission percentage field to allow five decimal places. Modified surety setup screen to allow calculating percentages individually on net prem and buf. Added option to rpt43 (format 1 only) to include the headings and lines for summary data. Added totals figure to bottom of page on rpt99.
12/30/2004
Modifications done to the client check-process. Read the
version change notes for complete details.
12/15/2004
Added option on client search screen to order grid
by client first name. Added option on Agent's Bond Report to do selection on Professional Bonds or
Surety Bonds (RPT 13). Added ability to include indemnitors to Client Labels (RPT 88)
11/22/2004
Added new report - RPT102 - TRUST DEED FORM
- to the custom group in the Report Request Manager.
Added new option to the Report Request Manager form - PROMPT FOR PRINTER SETTINGS.
Use this option for sending output to different printers. You can also use this to set a report for DUPLEX
printing if you have a printer capable of that.
Added new report - RPT103 - TRANSFER BOND REQUEST FORM - to the custom group in the
Report Request Manager.
10/2/2004 -
Fixed bug in year-end account interest
calculation.
Added ability to enter a date to print on the Colorado Consent of Surety
form.
Added Collateral Amount to the bond screen & rpt49 (collateral ledger).
Changed the Colorado Commissioner of Insurance Report to include collateral
amount.
Added fixed text "CashQu"
to (new) Colorado Commissioner of Insurance Report.
09/20/2004
- Added new formatted report for Colorado Commissioner of Insurance.
Minor modifications to other Colorado - specific forms.
8/10/2004
RPT 6 - Added new report format option #3. This report layout is legal paper
in landscape mode. There are less columns printed resulting in bigger font
size. Also added forfeiture due date range criteria. Also added specific
court selection criteria.
RPT 43 - Added new format option (#4) This is Landscape Legal size format.
This format is for the Surety Corporation of America.
Also RPT43 - When you click on CONTINUE to generate the report, you are then
presented with a screen to adjust buildup fund and net premium figures.
There is a new popup window that will ask you if you want to remove some of
your bonds from the generated data set prior to being shown the buildup
fund/net premium adjustment screen. You can use this new feature to place an
"F" (for false, a T means true) in the INCLUDE column to remove certain
bonds from the report that is about to be shown on-screen.
Bond Screen - Added Date Forfeiture Reported to Agent field.
This field is used in connection with RPT6 This identifies the date that you
notified the applicable agent of the impending forfeiture. A new option on
RPT6 is the Report Layout 4 - Agent Notification format . This document is
intended to be given to the applicable agent notifying him/her of impending
forfeitures. You can also select on-screen whether or not you want
forfeitures that were already reported to the agent included or not included
on the printout.
The purpose of this is to present a fresh report to the agent of impending
forfeitures and not include forfeitures that have already been given to the
agent. When the report is run, the report date is automatically put into the
appropriate (new) field on the bond screen ONLY IF YOU HAVE SELECTED FORMAT
#4 for the printout.
06/24/2004
RPT 16 - Added ability to include indemnitor data on summary or detail accts
rec reports.
05/29/2004
RPT 1 - Changed layout to landscape, added defendant alias column. On Accts
Recvble - if there was a past due amount, but no future scheduled
transactions, then the NEXT PAYMENT DATE was blank. It will now print the
"AS OF DATE" for the next payment date in this situation.
Added date option to RPT 3 - Monthly Report. You use this new option to
EXCLUDE open bonds that were written prior to the date you specify - leave
blank to ignore.
Added Bonddate to RPT98 - Show Cause Report
On Accts Recv reporting (Summary Payments & Balances List only)
You are asked at the end of processing whether or not you want to
also see a listing of the Bond ID, BondDate, BondClosedate, BondAmt, and
BondFee figures for each person listed.
Adjusted several Accts Recv reports to identify and separate past due
amounts and the date due for that, versus the next scheduled payment date
and amount.
05/25/2004
Add LABELS button to the bond screen. This option gathers the client address
info and the indemnitor(s) address info and generates labels.
The indemnitor(s) include for printing are those that are flagged as liable
for the entire account or those that you indicated are liable only for the
specific bond whose page you are on.
Added option to court dates report for showing coutcode/county.
Modified rpt13
Agent's Bond Report Added option to run statistics on agent bond data.
Added rpt101 to bond category: Company Liability By County
04/08/2004 Modified RPT26 - Added date range on on VOIDED
date.
04/01/2004 Modified RPT3 - Changed calculation for Total Liability
number that appears on last page.
03/30/2004 Modified RPT13 to allow the selection criteria to be on
bond data or inventory data.
03/29/2004 Acct's Recvble Statement Format bugfix.
03/25/2004 Modified RPT13 - Agent's Bond Report such that you can
select a specific surety. Also added Bond $ Amount range. This report is now
more useful and can answer such a question as: How many $500 bonds were
written during xyz time frame?
03/24/2004 Bug fix on rpt3 - total liability figure on last page.
03/16/2004 Bug fix on rpt16.
03/09/2004 Bug fix on contact screen.
03/05/2004 Added AGENT RETURNED date field to Power & Certificate
Tracking system. Use it for tracking numbers turned back in that have not
been used. Also added option to P/C tracking reporting screen (RPT26) that
gives option to print this category of numbers.
02/26/2004 Accounts Receivable changes regarding indemnitors - see
the version change notes.
02/14/2004 Added Open/Closed Bonds by surety categories to the system
statistics.
02/06/2004 Accounts Receivable Changes Fixed several minor bugs.
1/20/2004 Accounts Receivable Printing Changes
Changed Letter and Statement format so that name/address will print for a
windowed envelope. Changed Letter and Statement format so that name/address
will print for a windowed envelope. Added option for printing statement
format to show CURRENT MONTH ACTIVITY only. This means only those charges or
payments that fall in the month of the AS-OF date will show as detailed line
items. Altered the PAST DUE BALANCE information to
ensure that transactions due on the "AS-OF" date are not included in the
past due balance figure shown on the report(s).
12/16/2003 Add RPT100 - custom NC contract.
11/06/2003 Updated the SYSTEM UPDATE routine to add in the text for
printing rpt91/92/93.
10/20/2003 Added CIVIL BOND designation to bond screen. Added state
identification on the printout for RPT 1 and RPT 43
10/16/2003 Added auto setup of rpt92 and rpt93 when running System
Update.
09/25/2003 Fixed the row highlighting on searching in the client
screen.
09/17/2003 Added new report: RPT99 - Show all records for a specific
Surety
that have been closed during a specific time period.
Modified the Total Liability function to SHOW liability for an agency or
surety for a specific time frame whether open or closed
to evaluate amount of business done (such as monthly, quarterly, annually).
Added a utility function to close all of a Surety company's bonds with a
specific closed date (and flag them all as paid to surety)
Added new report - RPT99 AFFIDAVIT OF CRIMINAL DISCHARGE Much like rpt42
except this gives only closed out bonds by a specific date range.
Added new database utility function: MASS BOND CLOSE. With this utility, you
can close out a subset of bonds by specifying a surety and option agency.
This information, along with a close date you specify, will do a mass bond
closeout. You better be careful with this one.
Added new option to show TOTAL PAST LIABILITY - allows you to see what your
liability was during a specific date range (week, month, quarter, year -
whatever suites you).
09/05/2003
Altered the cursor (tab) control order on the bond screen to flow more
smoothly. Fixed bug when clicking on the print button on the transaction
(payments) screen. Fixed bug on Data Statistics screen "Show Me" button.
08/14/2003
Added a caption to the POWER & CERTIFICATE TRACKING screen that will show
the client's name that the (current) Bond ID number has been used for.
Also added option to rpt26 (POWER & CERTIFICATE REPORT) where you can print
the normal report or print a landscape report that includes the client's
name for whom the bond id number was used for.
07/18/2003 Added COURT field to the Qualifying Powers data entry screen
and printout (rpt79).
06/26/2003 Added RPT98 Show Cause Reporting.
RPT50 - Added
agent, court, court city and running total on bond amounts to layout. RPT12
- changed report selection to include ONLY open bonds.
06/10/2003 Release of V 8.1.
ACCOUNT FINANCE
CHARGE(S) ADDITION
BailSafe has been updated with an automated system for charging interest or
other recurring charges on client accounts. These additions have been placed
on the:
1) System Settings screen (see ACCOUNT FINANCING button)
2) Client screen (see the ADDRESS tab)
ACCOUNTS RECEIVABLES MODIFICATIONS
You can print in name order or zip code order.
A 7th option has been added to this report under
the Select Report Format Option - Aging of Receivables (which is just that).
Letter Format printing -
This update will allow you to customize the text that appears on this
printout. You can also specify the number of copies to print. There is a
button you can click on that will allow you to create your own (for the most
part) account letter for mailing to your clients.
DOCUMENT MANAGEMENT
Added a module accessed from the client screen that you can utilize for the
storage / retrieval / printing of any type of scanned document that you
would like associated with the client.
OTHER
Added "Phone Number Called From" on the CheckIns screen.
Added "Payment Category" to the transaction screen. Added Codes screen for
the maintenance of these codes. Examples of these codes are:
STATE FEE
CONSUMER FEE
AGENT EXPENSE
MISCELLANEOUS FEE
Added RPT97 - Payment Category Analysis.
With this report you can generate information on transactions
based upon specific payment categories.
05/13/2003
Added option on wanted poster to print all charges on all open bonds rather
than just the charges on the bond you select for the report.
02/27/2003
In the system settings screen, created a new option that
states:
Go straight to FIND upon selecting CLIENT FILES (from the menu)?
If you turn this option on by putting a checkmark in the box, (save your
settings and then restart BailSafe) when you select CLIENT FILES from the
menu system, you are presented with the CLIENT SEARCH screen prior to being
presented with the CLIENT SCREEN.
Adding BUILDING description field to court codes setup screen.
02/24/2003
RPT16 - Summary Payments & Balances option Added Total
Account and Total Payments fields to summarize total account and payment
info on each client. Added TotalBondAmt and TotalBondFeeAmt fields to page
summaries to summarize client bond amounts and bond fees
If a bond is a pending forf or actual forf (as determined by and entry in
the judgement date field, then the heading of the bond form will either say
PENDING FORFEITURE or FORFEITURE.
Notes: all closed bonds that are surety bonds have been flagged as both
reported to ins company and as paid to ins company. Notes: Moved photo date
field and button from page2 to page 1
02/18/2003
Added RPT91 - Custom Promissory Note #1
Added RPT92 - Custom Contract #1
Added RPT93 - Custom Oath of Surety #1
Also created new menu option under UTILITIES - Export MailMerge to MS Word
for doing custom letters and mail merges in Microsoft Word. (Found in
Microsoft Office).
02/12/2003
RPT1 - Gave option to do Professional Bonds, Surety Bonds,
or both.
02/05/2003
RPT1 - Gave option on include or exclude bond fee from the
printout.
RPT3 - Gave option on include or exclude bond fee from the printout.
RPT3 - Gave option of instead of printing company owner's name, printing the
company name.
01/24/2003
Release version 8.0 with these new features:
Added the ability to do Simple Loan Agreements & track these balances.
Added an automated forfeiture tracking report to help you keep on top of
forfeitures.
Add the ability to transfer tickler files over to main client files.
In the security system, you can limit a computer user (employee) to a
particular agency's data.
We consolidated
the data on the contact screen (from 4 pages to 2 - less work for you!). We
consolidated the data on the bond screen (from 4 pages to 3 - less work for
you!).
Changed all popup
buttons to the industry standard dropdown list.
Added the capability to "right-click" on any date field for a calendar
popup.
Added RPT90 - Client Checkin Reporting (report on good or bad checkins).
Client Photos can now be accessed from any workstation on a network.
Before, photos could only be accessed by the workstation on which the
photo(s) were stored.
Added the ability to calculated interest charges on outstanding client.
Added a simple data backup routine (nothing fancy, but very handy).
And the biggest: Added the ability to export data from one system and import
it into another. This was a serious undertaking but was necessary to add to
the software. If you run a general agency or surety business, your agents
(if they are running BailSafe, of course) can send you their data on a
routine basis for you to import into your system - where you need it!
And finally - the user manual has been completely re-written and updated to
reflect all of the updates and changes since version 7.6 was originally
released.